FAQ: Which Is Not A Student’s Educational Record?

Personal notes made by teachers and other school officials that are not shared with others are not considered education records. Additionally, law enforcement records created and maintained by a school or district’s law enforcement unit are not education records.

What are student educational records?

“Education records” are records that are directly related to a student and that are maintained by an educational agency or institution or a party acting for or on behalf of the agency or institution.

What are examples of an educational record?

Examples of educational records include:

  • grades / transcripts.
  • student schedules.
  • exams, papers, theses, etc.
  • student email.
  • advising records.
  • any personally identifiable information.

Are alumni records considered educational records?

No. Information about former students (i.e., alumni records) collected after the students have graduated from the institution is not considered an education record, so it is not protected by FERPA.

Which of the following is not an education record under FERPA?

The following types of records are not considered “education records” under FERPA and are not regulated under FERPA: (1) Law Enforcement Records. Records maintained by a separate law enforcement unit of a school are not considered “education records” and are not subject to FERPA protections. (2) Treatment Records.

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What are the different types of school records?

What are the Different Type of Records a School Has to Maintain?

  • (i) General Records. General register.
  • (ii) Records of Teachers. Service book.
  • (iii) Records of Pupils. Attendance register.
  • (iv) Equipment Records. Dead stock register.
  • (v) Statistical Data:
  • (vi) Financial Records”

What is included in an academic record?

It details all subjects studied, results, credit points, Grade Point Average (GPA) for each semester and the overall GPA for your studies. If you have graduated, the record will also include the date your award was conferred.

What is a college record?

The College Record is an unofficial transcript that can be printed for your personal records. View detailed instructions on requesting an Official Transcript.

What is a student education record under FERPA?

An “education record” (K-12) under FERPA is defined as follows: Education Records are those records, files, documents, and other materials which (i) contain information directly related to a student; and (ii) are maintained by an educational agency or institution or by a person acting for such agency or institution.

What is not considered directory information?

Non-directory information is any education record not classified as directory information. This private information must not be released to anyone, including parents of the student, without written consent from the student.

Which of the following is not considered directory information?

Non-directory information includes any data or information that includes the student’s name, parent’s name, other family members, and the student’s social security number or student identification number (UCFID).

What is not protected by FERPA?

Therefore, FERPA would not protect the education records of a deceased eligible student (a student 18 or older or in college at any age) and an educational institution may disclose such records at its discretion or consistent with State law. Once the parents are deceased, the records are no longer protected by FERPA.

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What does FERPA stand for in education?

The Family Educational Rights and Privacy Act (FERPA) is a federal law enacted in 1974 that protects the privacy of student education records.

What are some specific examples of FERPA violations?

Consider these other FERPA violation examples:

  • Emailing protected student information to everyone in the class.
  • Including social security numbers on shared documents.
  • Posting grades and identifying information in public.
  • Publicly disclosing a student athlete’s academic status.

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